pricing & process
what to expect when you book with us
We believe in transparency and seamless event planning, ensuring your coffee experience is tailored to your needs. Discover our pricing and process, so you’ll know exactly what to expect from start to finish.
our packages
1. Espresso Bar
Bring the full coffee shop experience to your event with baristas crafting drinks made-to-order.
Includes:
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Lattes, cappuccinos, americanos, cortados
- Any drink can be made iced
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Whole milk & oat milk
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Vanilla, caramel, and a sugar-free syrup
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One custom signature drink (named after you, your event, or favorite flavors!)
Pricing: Starts at $700 + tax
Optional Add-ons:
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Affogato Station (+$)
- Cold Brew (+$)
- Hot Drip Coffee (+$)
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Decaf beans available upon request
- Tea lattes available upon request
2. Drop-Off Catering
A simple, no-fuss setup with all the essentials, delivered and ready to serve.
Includes:
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Hot drip coffee (regular or decaf)
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Milk & oat milk, syrups, sugar
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Disposable cups, lids, napkins, stir sticks
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Drop-off only—no return pickup needed
Pricing:
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$275 for 50 guests + tax
Optional Add-ons:
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Additional Servings (+$)
- Travel Outside of Carmel, IN (+$)
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Cold Brew or Hot Chocolate for +$75 each
the booking process
⚙️ What’s Always Included
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30–45 minutes for setup and tear-down (included in your quoted price)
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Coffee cart + supplies
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Custom drink menus
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Professional, friendly baristas (where applicable)
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Clear communication from booking to event day
⚡ What We Need From You
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A 10×10’ space near your event
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Standard three-prong outlet within 50 feet (Espresso Bar only)
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One day-of contact who can help coordinate
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For larger events, access to water or restroom for handwashing is appreciated
💳 Payment & Booking
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We price by the hour, not by headcount
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Minimum 2 hours for staffed services
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1/3 deposit due at booking to reserve your date
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Remaining balance due 2 week prior to your event
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Payments accepted via card, ACH, or check
- Contract signed via Adobe e-sign outlining service details
📅 How to Book
- Submit an inquiry form with your event details
- We’ll follow up with availability and custom options
- Phone consultation to finalize setup, flavors, logistics
- We send a contract + invoice to lock in your date
While we offer general pricing to give you a sense of what to expect, the final quote will be customized to reflect the specific details of your occasion. Here are the key factors that influence our pricing:
service duration
The length of time you require our coffee service is the primary factor that affects pricing. Our packages typically start with a set duration based on how many people we can serve in 1 hour, with the option to extend service at an additional hourly rate. For example, we can serve around 50 guests per hour.
guest count
The number of guests also determines the cost of our services. Larger guest lists require more coffee, additional baristas, and will require extended service hours, all of which are considered when calculating your quote.
travel distance
Events held outside our immediate service area may incur travel fees to cover the cost of transportation and additional time required for setup and breakdown. We’ll discuss any potential travel charges during the initial consultation.
customization options
We offer a variety of ways to personalize your coffee experience, from selecting specific coffee blends and custom flavores to branded cups. These enhancements can add a special touch to your event but may also influence the overall cost.
how we calculate pricing
coffee blends
If you have a preference for a rich, bold roast or a decaf blend, we’ll work with you to select the perfect coffee bean that aligns with your taste and the theme of your event.
custom flavors
We offer a range of options, from classic vanilla and caramel to seasonal specialties like pumpkin spice or peppermint. But if you have a specific flavor in mind, we can add a custom syrup just for your event.
branded cups & napkins
Make a lasting impression with branded cups and napkins that feature your event’s logo, wedding monogram, or any other custom design.
signature drinks
Whether it’s a custom latte named after the bride and groom or a unique cold brew blend crafted for your corporate event, signature drinks add a personalized element that your guests will love.
drink menus
Take your customization to the next level with a unique drink menu designed specifically for your event.
pastries
From buttery croissants to delicious muffins, we offer a variety of options that pair beautifully with our coffee offerings. Pastries can be added to any service package.
extended service hours
Our standard packages include a set duration of service that we will quote you, but you can easily add additional hours at a discounted rate.
additional costs
We’ll discuss all pricing details during your consultation and ensure that you have a clear understanding of any extra charges associated with your customizations.
customization options
FAQ
frequently asked questions
how far in advance should we book your services?
We recommend booking our services as early as possible, especially for popular dates like weekends. While we can sometimes accommodate last-minute requests, securing your date well in advance ensures that we can fully prepare and deliver the best experience for your event. Ideally, booking 3-6 months ahead gives us plenty of time to plan and customize your coffee service to perfection. Weddings can be booked a year in advance.
do you accommodate dietary restrictions?
Yes, we’re happy to accommodate dietary restrictions, including offering dairy-free milk alternatives and ensuring that all syrups and ingredients meet your guests’ needs. Just let us know about any specific requirements during the planning process, and we’ll make sure everyone can enjoy their coffee experience.
what equipment do you provide?
We bring all the necessary equipment for your coffee service, including our coffee cart with coffee machines, grinders, cups, and any other essentials. All we need from you is access to a power source and enough space to set up our coffee station. If your event requires anything specific, we’ll discuss that during the planning process to ensure everything runs smoothly.
what if our event is outdoors?
Yes, we can absolutely provide coffee catering for outdoor events! We have experience setting up in a variety of outdoor locations and can bring everything needed to serve your guests, including any necessary equipment for an outdoor setup. Just let us know the details of your venue, and we’ll ensure we’re fully prepared to make your outdoor event a success.
inquire for your event
Now accepting inquiries for weddings and events! Reach out today for a consultation and quote, and learn how we can be the perfect partner for your special occasion.